The most recent minutes will be added to the website after they have been approved and signed at a Board meeting. 

January 20, 2010

The meeting was called to order by President Todd Grundhoefer at 5:30 p.m. at the Santa Claus Community Center.  Present were Todd Grundhoefer, Joe Asbury, Allen Masterson, April Susnjara, and Lisa O'Brien.  The December meeting minutes were reviewed and approved with no changes.

The 2010 officers were appointed.  Todd Grundhofer, President; Joe Asbury, Vice President; and April Susnjara, Secretary.

Community Center:

A request was made to use the Community Center large room for sports practices.  After a discussion, Joe Asbury made the motion not to use the large room for sports practices, Todd Grundhoefer second the motion, all agreed.

A request was made from the Y Wee Care to waive the rental fee and utilities fee for the months of June and July.  Todd Grundhoefer made the motion to waive the rental fee for the month of June, half of the utilities would be charged.  Allen Masterson second the motion, April Susnjara abstained from the vote, all agreed.

Lisa O'Brien asked permission to continue with the landscape project.  The money was encumbered from the 2009 budget.  Joe Asbury made the motion to have the landscape project done this spring, Todd Grundhoefer second the motion, all agreed.

Lisa O'Brien reported on the condition of the front entrance sign.  She reported that it needed to be replaced.  The board instructed her to get quotes for the replacement of the sign.  The Y Wee Care would like to add a sign to the Community Center sign to promote their business; they would pay for their part of the sign.

Yellig Park:

The 2009 tournament policies were reviewed and updated.  They will be forwarded to the Town Attorney for review.  The charges for tournaments will then be added to the fee ordinance for approval from the Town Council.

A quote was reviewed for drainage repairs at the park.  Joe Asbury made a motion to accept the quote from D & E for the work, Allen Masterson second the motion, Todd Grundhoefer abstained.  All agreed.

Lisa O'Brien asked permission to do a small landscape project near the basketball court.  the project will include a memory stone for Glen Vaal.  the soccer group will help with the building of the project.  The board approved this project.

Lisa O'Brien reminded the board that the County Proposal is due in April.

The February meeting was scheduled for February, 18th at 6:30 p.m. at the Santa Claus Community Center.  The league representatives will be invited to attend the meeting to discuss the upcoming season.

The vouchers were reviewed and signed.  With no further business the meeting was adjourned at 7:17 p.m.

February 18, 2010

On February 18, 2010, the Santa Claus Park and Recreation meeting was called to order at 6:30 p.m.  Board members: Todd Grundhoefer, Alan Masterson, April Susnjara, Joe Asbury and Lisa O'Brien were all present.  A representative from each sporting utilizing Yellig Park in 2010 was also present. 

Review of Minutes:  Minutes from the January 20, 2010 meeting was approved. 

There was no public comment.

Community Center:

The first item on the agenda was a review of Santa Claus Community Center business.  Lisa O'Brien reported that she had received a quote from Hank Signs for $650 to replace the roadside sign for the community center.  Lisa O'Brien was not sure at this point if the quote included a two-sided sign.  The Y Wee Care plans to purchase a sign that will be placed below the new community center sign.  Joe Asbury made a motion that a new two-sided sign be purchased, not exceed $1000 for community center.  Todd Grundhoefer seconded the motion and all were in favor.

Lisa O'Brien reported that Family Roots Landscaping is prepared to provide landscaping to the front of the community center as previously quoted for $1200.  The board agreed that this work should continue as planned and budgeted.  Lisa O'Brien will also request a quote from Family Roots to replace a memorial tree that died last year at the park.

Yellig Park:

Lisa O'Brien reviewed the 2010 park rules and timelines with the representatives from each sport.  Troy Fischer was present, representing Minutemen football, and requested that football be able to use the field every Tuesday from approximately the middle of August-Nov 1st.  He also reported that flag football is no longer interested in using Yellig Park due to not having the field available at times they needed.  After discussion, it was decided that the Minutemen could have access to the field every Tuesday during Minutemen football season.  Minutemen would be responsible for lining their own fields, but the Park Dept. would provide the paint. 

Lisa Wetzel and Brad Fella, representing softball and baseball, voiced some concern over the the $3.00 increase in user fees, but felt that they would be able to make it work and understood the need for the increase.  Softball and Baseball will try to schedule games at 5:30 and 7:00 on Tuesday and Thursday in order to make it easier to schedule concession workers on a more consistent basis.

The 2010 rules and timelines are attached to the minutes. 

Joe Asbury made a motion to approve the 2010 Tournament policy changes.  Todd Grundhoefer seconded the motion, all agreed.

The Board approved a $.25/hour increase for season workers.

The vouchers were reviewed and approved.

This meeting was adjourned at 8:00 p.m.

March 17, 2010

On March 17th the Santa Claus Park and Recreation board meeting was called to order at 6:30 p.m.  Board members present included April Susnjara, Joe Asbury, Allen Masterson and park director Lisa O'Brien.

Review of minutes:  Minutes from the February 18, 2010 meeting was approved.

There was no public comment.

Community Center:

Lisa O'Brien report that the St. Nicholas Catholic Church has rented the community center on June 16th and requested permission to have a beer garden.  Board granted the request, but did require that the church provide port-a-potties and all required licensing.

Lisa O'Brien reported that the new community center sign was ordered and should be installed soon.

April Susnjara shared a concern from the Y Wee Care staff that they are having trouble with mice.  Lisa agreed to have the current extermination company check into the problem.

Yellig Park:

The board approved the purchase of one backstop pad for the little league field.  The anticipated cost is around $300.

The board agreed to request funds from the county to purchase 2 sets of soccer goals.

The board approved the use of park donation money to purchase 1 set of girls catching gear to be kept as park property.

Board approved all vouchers.

Meeting was adjourned at 7:30 p.m.

April 21, 2010

Park board meeting was called to order at 6:00 p.m. on April 21, 2020.  Park board members Todd Grundhoefer, Joe Asbury, April Susnjara and Lisa O'Brien were in attendance.

Park Board approved all vouchers.

Community Center:  No new business

Yellig Park: 

Park Board approved a quote from Bettag's Plumbing and Heating for a new grinder pump.

Other business:

Park Board accepted a $1,000 donation from a representative from the Optimist.

Board meeting concluded at 7:00 p.m.

May 27, 2010

The May 27, 2010 board meeting of the Santa Claus Park & Recreation Dept. was called to order at 6:30.  Board members:  Joe Asbury, Alan Masterson, April Susnjara and Lisa O'Brien were in attendance.  Todd Grundhoefer was absent. 

Board approved the April meeting minutes.

Board approved all vouchers.

Community Center:

Lisa O'Brien reported that the landscape project for the community center is set to begin in the next few weeks.

Y Wee Care is suspending operations for the months of June and July.

Shannon Winkler will be offering Zumba classes 2 mornings/week and kickboxing one evening a week.  Childcare will be provided during the Zumba classes in the lobby area of Y Wee Care.  The contract with Y Wee Care will be modified to allow for the use of their lobby.

Yellig Park: 

Lisa O'Brien reports that the grinder pump has been installed.

The Board approved extending the concrete in front of building one.

Lisa O'Brien reported that the spring leagues have went very well this year, with only one cancellation due to weather at this point.

Lisa O'Brien explained that the Spencer County Tourism Commission, as well as some local businesses, are interested in forming a partnership to fun tournaments at the park.  The board extended an invitation to Milissa Wiklerson, tourism director, to attend a park board meeting to discuss this possibility.  The Park Board is in support of the partnership to run tournaments. 

Other Business:

Greg Hagedorn attended the meeting and inquired about a plague that was once stolen from the park.  He informed the board that this plague had been returned and was supposed to have been hung back on building one.  The board will ensure that this plaque is displayed on building one within a week.

Several representatives from the Spikes baseball league were present at this meeting to express their concerns over the new tournament policies.  After much discussion, several modifications were made to the policy. 

1.  At the end of the spring league schedule, concession 2 will be available for tournaments.  This modification will be made to the tournament policy.

2.  The following modifications are only for the Spikes July 9th tournament:

a.  The board agreed to allow up to 4 off-road vehicles such as Gators or gold carts.  No ATVs are allowed.

b.  Park board member, Joe Asbury, volunteered to unlock the building in the evenings of their tourney so that they can store their vehicles at the park.  Joe will then return in the morning to unlock the building for them. 

c.  The park board will provide a supply of diamond dry in each building so Spikes can have access to it if needed.

The representatives from Spikes felt that they would most likely have their tournament at Yellig Park given these allowances.  They will let Lisa O'Brien or Todd Grundhoefer know as soon as possible. 

Next scheduled meeting for June 3rd at 6:00 p.m.

Meeting was adjourned at 8:00 p.m.

June 3, 2010  

On June 3, 2010  a special meeting was held at the Santa Claus Community Center at 6:30 p.m.  Present were Todd Grundhoefer, Joe Asbury, Allen Masterson, and Lisa O'Brien.  The meeting was called to order by Joe Asbury.

The minutes from the May 27, 2010 meeting were reviewed and approved.

The meeting was adjourned at 6:45 p.m.

June 23, 2010

The June 23, 2010 board meeting or the Santa Claus Park & Recreation Dept. was called to order at 6:00 p.m.  Board members: Todd Grundhoefer, Joe Asbury, Alan Masterson, April Susnjara and Lisa O'Brien were in attendance. 

Board approved the May meeting minutes.

Board approved all vouchers.

Community Center:

The Board agreed that Y Wee Care will continue to operate under the same fee agreement as the 2009-2010 school year.

Lisa O'Brien reported that there are many activities occurring in the community center including:  Zumba, Insanity, and the possibility of a line dancing class later this summer.  All classes are paid with donations from participants.

Yellig Park:

Board approved proceeding with plans to add a pressbox window to one of the concession stands.  The quoted price is $560 plus the cost to run electric.

Lisa O'Brien reports that after attending several meetings with community members and the Santa Claus Tourism Commission, that a 5 person board will be formed to oversee and promote athletic tournaments at Yellig Park.  This board will be named the Santa Claus Sports Authority.  There will also be subcommittees for each sport interested in having tournaments.

This meeting was adjourned at 6:45 pm.