The most recent minutes will be added to the website after they have been approved and signed at a Board meeting. Minutes not included on this website can be viewed at Town Hall, Clerk-Treasurer's Office, 90 N. Holiday Blvd., Santa Claus, IN, during normal business hours, Monday through Friday, 8:00 a.m. - 4:00 p.m.
The Santa Claus Town Council met in regular session on January 10, 2011 at the Town Hall. The meeting was called to order by Ron Smith at 5:30 P.M. Christensen announced that the meeting was being recorded
Present: Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes
Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; Utilities Superintendent, Russ Luthy and Town Marshal, Joey Brown.
2011 OFFICERS:
Johannes nominated Ron Smith as Council President for 2011. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Dilger nominated Kevin Burke as Council Vice President for 2011. Johannes seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
MINUTES:
Della Morta moved to approve the December 29, 2010, special session minutes as submitted. Johannes seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
COMMENTS FROM THE FLOOR:
No comments from the floor were received.
No business to come before the Council.
STREET DEPARTMENT:
Luthy asked the Council if they would think about upgrading the storage area for salt that the Town now has. This will be addressed in the spring.
WASTEWATER:
Sewer ordinance: Luthy stated that everyone does this differently. They may use videoing, smoke testing or pressure testing. He felt that the videoing would be the best for the Town and less expensive than the other two. The Town does have a video camera, but the head is too large to fit through a lot of the lines. He has asked about retrofitting with a smaller head. May need to buy a new camera. There was discussion as to whether this should be a flat fee or based on the time needed to complete the job.
PMR: Luthy gave his monthly report to the Council.
WATER PLANT:
Luthy stated that there had been another
leak, which would be number 15.
There are still issues with the ammonia feed.
PLANNING AND DEVELOPMENT:
Monthly report: P. Brown gave his monthly report to the Council.
Unsafe premises:
Patmore informed the Council that an order
had been sent certified to the property owner.
The bank and
INDUSTRIAL PARK:
No business to come before the Council.
FIRE DEPARTMENT:
Fire station update: Hagedorn stated that the final plans are being worked on and will hopefully be ready for the February meeting. If accepted they are hoping to be able to go out for bids in March.
TOWN ATTORNEY:
Fiscal plan: Patmore stated that this fiscal plan is the next step in the annexation process. He reviewed the content of the Resolution. Johannes moved to approve Resolution 2011-01, fiscal plan for annexation ordinance 2010-15. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Public hearing: Patmore stated that the next step would be to set a public hearing. He will need to send packets out to all property owners affected 60 days prior to the hearing date. Johannes moved to set the hearing date as April 11, 2011 at 5:30 p.m. Della Morta seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
POLICE DEPARTMENT:
Vehicle repairs: J. Brown stated that the pool car was in need of repairs. He had taken the vehicle in and received a quote from Uebelhor & Sons of $2,117.05. Johannes moved
to approve the repairs to the vehicle for a not to exceed cost of $2,200.00, with the expenditure being taken out of the Town Marshal Fund budget. Della Morta seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
CLERK-TREASURER:
Redevelopment Commission: Christensen stated that the terms of office for the Redevelopment Commission are only four one year so the Council President and Town Council need to make appointments to the Commission. Smith appointed Johannes, Dilger and Della Morta to the Commission. Johannes moved to appoint Smith and Burke to the Commission. Della Morta seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Johannes moved to appointed Elaine Daubenspeck as the non-voting School Board representative. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
The Santa Claus Town Council met in special session on January 17, 2011 at the Town Hall. The meeting was called to order by Ron Smith at 5:30 P.M.
Present: Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes
Also present were Clerk-Treasurer, Kim Christensen and Utilities Superintendent, Russ Luthy.
Quotes had been requested to replace two carrier units at Town Hall. Three quotes had been received; Jim’s Heating, Hi-Tech Sheet Metal and Fredericks. Luthy is to double check the numbers and check on warrantees. Smith moved to approve the alternate bid from Jim’s Heating up to $13,500.00. Johannes seconded the motion.
Ayes: Smith, Della Morta, Dilger, Johannes
Nays: Burke
Motion carried.
Since Chris Glenn had passed his WT-3 exam, Luthy requested a $.15 per hour raise, as an operator in training, with him possibly requesting an additional $.15 per hour after his completion of training. He also stated that Philip Gessner had received his EMT certification and he would like to request a $.25 per hour raise for him. Johannes moved to approve the two pay raises to be effective with the next pay period. Dilger seconded the motion.
Ayes: Smith, Della Morta, Dilger, Johannes
Nays: Burke
Motion carried.
Burke stated that the Salary Ordinance was just done and this should have been taken care of then.
Luthy stated that he had received pricing on a retrofit camera head from Accurate Bore for $3,338.00. Johannes moved to approve the purchase of the camera head for $3,338.00. Della Morta seconded.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Christensen presented Ordinance 2011-01, amending Salary Ordinance 2010-16. She stated that she had mistakenly put the maximum hourly pay for the Utility Administrative Assistant as $11.33 and it should be $11.66 per hour. Dilger moved to approve the first reading of Ordinance 2011-01. Johannes seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: none
Motion carried.
Christensen asked that the Council suspend the rules on Ordinance 2011-01. Johannes moved to suspend the rules with regard to Ordinance 2011-01. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: none
Motion carried.
Christensen presented Ordinance 2011-01 for its second reading and adoption. Johannes moved to approve the seconded reading of Ordinance 2011-01. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: none
Motion carried.
Christensen asked that the Council approve an amendment to the hourly wage for Ann Hurd to $11.66 per hour effective January 1, 2011. This would be a correction to what was originally presented for Council approval on December 29, 2010. Della Morta moved to approve the hourly wage for Ann Hurd as $11.66 per hour effective January 1, 2011. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: none
Motion carried.
Burke asked to have the meeting date in February changed. Johannes moved to have the meeting date changed to February 16, 2011 at 5:30 p.m. Burke seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: none
Motion carried.
With no further business to come before the Council, Johannes moved to adjourn the meeting at 6:20 p.m. Dilger seconded the motion.
January 21, 2011
The Santa Claus Town Council met in special session on January 21, 2011 at the Town Hall. The meeting was called to order by Ron Smith at 7:30 a.m.
Present: Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes
Absent: Dennis Della Morta
Also present were Clerk-Treasurer, Kim Christensen and Utilities Superintendent, Russ Luthy.
Luthy stated that after review of
the quote received from Jim’s Heating he found that they did not meet the
specifications that had been requested.
They stated in their quote that any EPDM that is required would have to
be supplied by the Town. This was to
be included as part of the quote. Of
the other two quotes received; from Hi Tech Sheet Metal and Frederick’s Sheet
Metal,
Ayes: Smith, Burke, Dilger, Johannes
Nays: None
Motion carried.
With no further business to come before the Council, Johannes moved to adjourn the meeting at 7:40 a.m. Burke seconded the motion.
January 31, 2011
The Santa Claus Town Council met in special session on January 31, 2011 at the Town Hall. The meeting was called to order by Ron Smith at 5:30 p.m.
Present: Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes
Also present were Clerk-Treasurer, Kim Christensen and Town Marshal, Joey Brown.
J. Brown requested approval from the Council to attend Field Training Officer training February 16th – 18th at a cost of $300.00, plus expenses. Brown would receive training on drafting a manual for officer’s training. Burke asked how many reserve officers there were. At this time there are four officers. Burke said that he thought the officers should be required to work 16 hours a month to stay a reserve. Brown stated that could be difficult since the reserves have full time jobs. He requires they work 8 hours a month. Johannes stated that most departments require 8 hours. Dilger asked if the Council could receive a rundown on what Brown learns at the training. Dilger moved to allow the Town Marshal to attend the Field Training Officer training at a cost of $300.00, plus travel, meals and accommodation. Della Morta seconded the motion.
Ayes: Smith, Della Morta, Dilger, Johannes
Nays: Burke
Motion carried.
Brown stated that James Faulkenburg had received his probationary reviewed and he would like to recommend a raise of $.25 per hour, retroactive to January 15th, which would raise Faulkenburg’s salary to $1,116.00 per pay period. Johannes moved to approve Faulkenburg’s raise to $1,116.00 per pay period, effective January 15th. Burke seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
With no further business to come before the Council, Johannes moved to adjourn the meeting at 5:50 p.m. Della Morta seconded the motion.
February 15, 2011
The Santa Claus Town Council met in regular session on February 16, 2011 at the Town Hall. The meeting was called to order by Ron Smith at 5:30 P.M. Christensen announced that the meeting was being recorded
Present: Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes
Also present were Town Attorney, Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent, Russ Luthy.
MINUTES:
Burke moved to approve the January 10, 2011, regular session minutes, the January 17, 2011, special session minutes, the January 21, 2011 special session minutes and the January 31, 2011 special session minutes as submitted. Johannes seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
COMMENTS FROM THE FLOOR:
Vacation of property: Mike Kamp, representing Koch Development, was present to ask the Town Council to start proceeding for the vacation of 19.25 acres in the old
Burke moved that a public hearing regarding the vacation of property be held during the March 14th Town Council meeting. Della Morta seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger
Nays: None
Abstained: Johannes
Motion carried.
Patmore stated that since he is contracted as Town Attorney and he also works for Koch Development he would like the Town to waive the conflict of interest for his work on the vacation of property. Dilger moved that the Town waive the Town Attorney’s conflict of interest with regards to the vacation of property. Della Morta seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger
Nays: None
Abstained: Johannes
Motion carried.
Burke moved that the Town pursue the vacation of all of the streets within the original plat, except Star of the East. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger
Nays: None
Abstained: Johannes
Motion carried.
Commonwealth Engineers:
Theresa Criss-Hartwig, Commonwealth
Engineers, was presented to reintroduce the company to the Town Council.
Roger Kottlowski introduced himself and presented information concerning
proposed street projects. After
review the Town Council asked that Commonwealth revise their proposal to break
out the
O’Brien stated that depending on the weather the park should be open in about a month. The league should start practice in April, with games in May. Everything is going good at the Community Center.
PLANNING AND ZONING:
P. Brown was not present, so Patmore updated the Council on the unsafe premises on Melchoir. A notice had been sent to the property owner, who had responded by email listing what they intended to have done. Most of the work was to be completed by January 31, 2011. Patmore stated that he had driven past the residence and nothing had been completed. Smith moved that the Town Attorney send a notice informing the property owner that suit will be filed if the work is not completed within 10 days. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion passed.
POLICE DEPARTMENT:
Vehicle repair: Keller stated that 2004 Impala need the engine replaced. Three quotes had been received: Patriot Station, $3,391.00; Uebelhor & Sons, $4,110.95; and Stein’s Garage, $$4,282.00 or $4,076.00 or $3,957.00. Johannes moved to accept the quote from Patriot Station for a cost not to exceed $3,400.00. Christensen asked that the motion include that the repair would be paid for from the Rainy Day Fund. Johannes moved to include this in the motion. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion passed.
FIRE DEPARTMENT:
Fire station: Hagedorn stated that there had been a meeting with Terry Hartwig, Midwestern Engineers, to review the preliminary plans for the fire station. They hope to have the final plans by the end of the month. Funding for the project was discussed, with the Council asking Patmore to check with Ice Miller concerning the Town’s selling the property to the Fire Department and then they go out for the bids.
Insurance: Three firms presented insurance proposals for the fire department. Karen Cloyd, SCB Insurance, $7,158.00 (included umbrella); Chris Middleton, Amenity Business & Insurance Solutions, $7,016; and Mike Becher, VFIS, $6,970.00. After review of the proposals the Council asked that the firms present additional proposal showing $500 deductible and at least $2,000,000.00 per incident. The Council set a special session Monday, February 21, 2011 at 5:30 p.m. for the proposals to be presented.
Tire quotes: Hagedorn stated that they wanted to do maintenance on the brush truck. They received quotes for replacing the tires: Tell City Tire, $639.00; Bob Luegers, $584.00; Dubois County Tire & Supply, $621.00 or $601.72; and Big O Tires, $891.35.
Johannes moved to accept the quote for four tires from Bob Luegers for $584.00. Burke seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
STREET DEPARTMENT:
Della Morta stated that Holiday Blvd was in need of repair. Luthy stated that he will be coordinating with the County regarding the repair on this road.
WASTEWATER:
Sewer ordinance. Patmore stated that the Council needed to decide what cost they wanted to use for the inspection, how often they are to be done and how long the homeowner would be given to do repairs, if anything was found. The Council instructed Patmore to use $100.00 per inspection to be done every 10 years and that the homeowner be given 90 days to do the repairs.
Luthy stated that there were two areas that needed sewer rehab. He would have the quotes for these at the next meeting.
PMR: Luthy presented his monthly report to the Council.
WATER PLANT: Luthy stated that the water plant was running, there were issues with the paging system and the controller on the Patoka pit.
INDUSTRIAL PARK:
There have been multiple inquires regarding the industrial park.
TOWN ATTORNEY:
Trail project: Patmore stated that if the Council was interested in receiving funding for any trail projects that they need to have preliminary engineering done. Midwestern has agreed to do this for $2,500. Johannes moved to hire Midwestern Engineers to do the preliminary engineering on the trail project for a cost not to exceed $2,500.00. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
CLERK-TREASURER:
Midwestern Engineers: Christensen stated that Midwestern Engineers had performed a preliminary study for street projects that they have never been paid form. She presented the agreement for the Council approval at a cost of $2,500.00. Johannes moved to approve the agreement at a cost of $2,500.00 and authorize the Town Council President to sign the agreement. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Accounts to collections: Christensen presented a listing of accounts to send to collections in the amount of $2,431.66. Burke moved to approve sending the accounts to collections. Johannes seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Resolution 2011-03: Christensen presented Resolution 2011-03, wastewater accounts to be written off. After review Burke moved to write off the accounts listed, excluding Account 80161202, for a total amount of $1,064.48. Della Morta seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Resolution 2011-02: Christensen presented Resolution 2011-02, listing property to junk or donate. Della Morta moved to approve Resolution 2011-02. Johannes seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Motor Vehicle Records: Christensen stated that the Risk Control Department of the Town’s insurance carrier had meet with the department heads and herself. A letter had been sent by the Risk Control Department recommending the Town do a Motor Vehicle Records review on an annual basis. She presented the information that had been received to the Council for review.
Motor
MISCELLANEOUS:
Annual Report: Johannes presented the annual report of the Santa Claus Redevelopment Commission to the Town Council. Smith moved to accept the report as submitted. Della Morta seconded.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
Website: The Council asked that a year’s worth of minutes be kept on the Town’s website.
Education Program:
Smith
stated that he had been asked for a letter of support for a possible educational
program in
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
ADJOURNMENT:
With no further business to come before the Council, voucher were approve and signed. Johannes moved to adjourn the meeting at 8:06 p.m. Burke seconded the motion.
Ayes; Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion carried.
February 21, 2011
The Santa Claus Town Council met in special session on February 21, 2011 at the Town Hall. The meeting was called to order by Ron Smith at 5:30 P.M.
Present: Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael Johannes
Christensen announced the meeting was being recorded.
Town Attorney, Kevin Patmore and Clerk-Treasurer, Kim Christensen were also present.
At the Council’s last meeting they had requested that the three individuals quoting insurance for the fire department change the deductible to $500.00 with at least $2,000,000.00 per occurrence. Karen Cloyd, SCB Insurance, presented a proposal with a premium total of $6,562.00. Chris Middleton, Amenity Business and Insurance Solutions presented a proposal with a premium total of $5,683.00. Mike Becker, Dale State Agency, presented a proposal with a premium total of $6,668.00. After discussion, Johannes moved to accept the proposal for the fire department’s insurance from Amenity Business and Insurance Solutions for $5,683.00. Dilger seconded the motion.
Ayes: Smith, Della Morta, Dilger, Johannes
Nays: None
Abstained: Burke
Motion carried.
The Council stated that when it came time for renewal on the fire department’s Accident and Sickness Policy and their Worker’s Compensation that this be let out for quotes.
Engineering proposals had been
received from Midwestern Engineers, $24,000.00 and Commonwealth Engineers,
$60,000.00 for engineering on
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion passed.
With no further business to come before the Council, Johannes moved to adjourn the meeting at 6:09 p.m. Della Morta seconded the motion.
March 14, 2011
The Santa Claus Town Council met
in regular session on
Present: Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger and Michael Johannes.
Also present were Town Attorney, Kevin Patmore and Deputy Clerk, Carol Severson.
MINUTES:
Burke advised he had sent
Christensen comment regarding a gap in the
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
COMMUNITY CENTER:
Lisa O’Brien advised the floors had been redone and the kitchen professionally cleaned. Y Wee Care has hired a new Director.
PARKS AND RECREATION:
The water will be turned on this week. The leagues will start the beginning of April. As of this time there are no tournaments scheduled for the coming summer. O’Brien requested the speed sign be placed at the park during the season.
PLANNING AND DEVELOPMENT:
Monthly Report: Phil Brown provided his monthly report to the council.
Unsafe Premise: Kevin Patmore advised he had sent Harpenau a note and also called the bank. Everything was done, except the garage. Harpenau is waiting on the contractor to schedule the garage demolition and build a deck. P. Brown was authorized to go inside the house to make an inspection without police escort.
POLICE DEPARTMENT:
Vehicle Repair: Joey Brown stated that the 2004 Impala needed an additional part that was not included in the quote, for an additional charge of $179.89. Even with the additional part they were still lower than the other quotes. Burke moved to approve the additional cost of $179.89 to fix the vehicle. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
Reserve Officer:
J. Brown advised he would like to keep
Michael Johannes on as a reserve police officer beyond the three months
originally authorized. Della Morta
moved to approve Michael Johannes to continue as a reserve officer for the Town
of
Ayes: Smith, Burke, Della Morta and Dilger
Abstained: Johannes
Motion carried.
Part Time Officers: J. Brown advised that Jason Dunsworth’s application was the only one received. He has received approval from the merit board to work for Santa Claus. He would like to start Dunsworth at the end of April or May, when James Faulkenburg goes to the Academy, at $15.00 per hour, which is in the budget. Burke moved to approve the hiring of Jason Dunsworth part-time for the summer months at $15.00 per hour for 20 hours a week maximum. Johannes seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
FIRE DEPARTMENT:
Fire Station Update: Ed Hagedorn gave an update on the new fire department and advised the drawings would be completed next week; he will email the Council when they are in.
Hagedorn advised there are four new members of the department, two of whom are almost finished with their training. The other two will be taking classes in April in Jasper. This brings the total in the department to 20 people.
STREET DEPARTMENT:
No business.
WASTEWATER:
PMR Report: Luthy was absent; however, his monthly report was provided for the Council.
Sewer Ordinance changes: Patmore stated that this was not ready for review yet.
Sewer Rehabilitation Quotes: Smith opened the only quote received for the Lift Station #24 rehabilitation - Shelton Excavating, Inc., $2,800.00. Johannes moved to approve the $2,800.00 quote from Shelton Excavating, Inc., upon Russ Luthy’s review and approval. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
WATER:
Smith advised the plant is “running in the right direction”.
INDUSTRIAL PARK:
No business.
TOWN ATTORNEY:
Trails: Patmore reported on the trail and TE Funding. There are other options if there isn’t any TE Funding available. He went on to explain that Group 4 Funding would be open on Friday and he will submit a request for this, but the monies won’t be available until 2014. Johannes moved to authorize Kevin Patmore to proceed with applying for the Group 4 Funding. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
CLERK TREASURER:
Bond Payoff: Smith explained the Wastewater Bond payoff of Loan #08. Johannes moved to approve the early pay off on the Wastewater Bond Loan #08 for $67,094.13. Della Morta seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
Lawn Treatment Proposals: Smith reviewed the lawn treatment quote from Voges Lawn Service of $425 for five applications at Town Hall. Dilger moved to approve five treatments for $425 from Voges Lawn Service. Johannes seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
Felt that the Town Hall lawn needed to be kept cut.
MISCELLANEOUS:
Sign Base Quote: Smith stated that one quote had been received in November 2010 for the sign bases, which was then tabled. Smith stated the quote was from Masons-N-More, at a cost of $2,385.00 per base per unit, for a total of $9,540.00 for the four bases. The easements are not back from the property owners. Sign specifications have been given to two individuals and they are to return those to the Clerk-Treasurer for the April meeting. Della Morta moved to approve the quote from Masons-N-More for the sign bases for a total not to exceed $10,000.00, contingent on easements. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
Smith opened the one bid received for the Town Hall lighting from Illuminating Expressions for $3,770.68. Smith advised there was another quote, from Tri-State Lighting, somewhere. Smith moved to table the Town Hall lighting until the next meeting. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried
VOUCHERS AND ADJOURNMENT:
With no further business to come before the Council, vouchers were signed and Johannes moved to adjourn the meeting at 6:25 P.M. Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Motion carried.
April 11, 2011
The Santa Claus Town Council met
in regular session on April 11, 2011 at the Town Hall.
The meeting was called to order by Ron Smith at 5:30 P.M.
Christensen announced that the meeting was being recorded
Present:
Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael
Johannes
Also present were Town Attorney,
Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent,
Russ Luthy.
PUBLIC HEARING:
Dilger moved to cancel the public
hearing and stop the annexation process.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
MINUTES:
Dilger moved to approve the March
14, 2011 regular session minutes as submitted.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
COMMENTS FROM THE FLOOR:
Kimball Furniture Group:
Christensen stated that Compliance With
Statement of Benefit forms had been received from Kimball International
concerning Kimball Furniture Group.
One was for the Air Flow Halogen Finishing System the other is for the
Ultra-Violet Line Equipment. After
review Johannes moved to find Kimball International in substantial compliance.
Dilger seconded the motion.
Ayes:
Smith, Della Morta, Dilger, Johannes
Nays:
None
Abstained:
Burke
Motion carried.
No business to come before the
Council.
PLANNING AND ZONING:
Unsafe Premise:
P. Brown stated that the required repairs had
been completed on the property at
Monthly Report:
P. Brown presented his monthly report to the
Council.
Patmore stated that the final plat
for “The View” had been approved by the Advisory Plan Commission.
Christensen asked the Council’s for authorization to sign the document.
Della Morta moved to authorize the Clerk Treasurer to sign the final
plan. Dilger seconded the motion.
Ayes:
Burke, Della Morta, Dilger, Johannes
Nays:
None
Abstained:
Smith
Motion carried.
POLICE DEPARTMENT:
J. Brown informed the Council that
Faulkenburg had started at the Academy.
Boone is doing a great job as a reserve.
Burke asked if the reserves were scheduled.
J. Brown explained that they come in and work when they can since they
have regular jobs. Burke asked if
the speed sign would be used on a weekly basis depending on traffic flow.
J. Brown stated that he and Dilger had been discussing this.
STREET DEPARTMENT:
Crack Sealing Quote:
Luthy stated that he had requested quotes for
crack sealing from three companies and had only received one.
The Council asked Luthy to request quotes again for the May meeting.
Della Morta asked about the Town doing
the work itself. Luthy stated that
he was looking into it.
WASTEWATER:
Ordinance 2011-02:
Patmore presented Ordinance 2011-02, which
makes changes to the sewer and water ordinance.
Patmore reviewed the changes that were reflected in the Ordinance.
Luthy asked that within “Equipment Rental” “by utility companies” be
changes to “by others”. Johannes
moved to approve the first reading of Ordinance
2011-02, an ordinance amending Chapter 10.04 and 10.16 of the municipal
code of the Town of
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
A public hearing concerning
Ordinance 2011-02 was set for May 9, 2011 at 5:30 p.m.
PMR:
Luthy presented his monthly report to the
Council.
WATER PLANT:
Luthy informed the Council that
the water plant was running fine.
Holiday World has started filling.
Trying to find a balance on the softness issue and the taste and smell.
Della Morta asked if the Town was able to control only getting the
contract amount from Patoka. Luthy
explained that there was an auto controller to regulate this and the bugs are
still being worked out on this.
Burke asked about the old water
tower. Patmore stated that it was
his understanding that it would be taken down this month.
FIRE DEPARTMENT:
Fire Station:
Hagedorn stated that he had meet with Terry
Hartwig and the architectural drawing should be done this week.
After discussion Della Morta moved to instruct the Town Attorney to shop
for bond counsel, proceed with $600,000.00 as the amount to use for bond
issuance and check on the wage scale procedure.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
INDUSTRIAL PARK:
No business to come before the
Council.
TOWN ATTORNEY:
Welcome signs:
Patmore explained that the easement from Phil
Koch and the Santa Claus United Methodist Church have not been signed.
Smith asked that a special session be scheduled to approve quotes for the
signs, foam filling and clearcoat of the Santa and Tree.
A special session was scheduled for Friday, April 15th at 7:30
a.m.
Ordinance 2011-03:
Patmore presented Ordinance 2011-03, which
makes changes to the zoning and subdivision control ordinance.
Patmore reviewed the changes that were reflected in the Ordinance.
Johannes moved to approve the first reading of Ordinance
2011-03, an ordinance amending Tow of Santa Claus, Indiana zoning and
subdivision control ordinance.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Sarbanes grant:
Patmore stated that he had received an
agreement for services from Midwestern Engineers, Inc. for a lump sum of
$1,500.00 for engineering services related to the filing of a grant application
for a multi-purpose trail connecting the Town of
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Patmore stated that he had letters
for the Council President to sign requesting local financial support for the
project if the Council so approved.
The Council felt this was a good idea.
Group IV Funding:
Patmore stated that this application is due
by May 20th and with the Council’s permission he would pursue the
funding. The Council asked that the
Town Attorney continue with the application process.
TE Application:
Patmore sated that this application is still
pending.
Traffic Analysis Proposal:
Patmore stated that a proposal had been
received from American Structurepoint, Inc. for a traffic operations analysis,
for the proposed extension of
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
CLERK-TREASURER:
Nationwide Retirement:
Christensen stated that she had received
documents requiring signatures from the Town’s previous deferred compensation
provider. Even though the Town no
longer submits money to the company there are still employees that have money
within the account. Christensen gave
copies to each of the Council members and asked that they review it before the
May meeting and make a decision then as far as signing of the documents or not.
The Council asked the Town Attorney to review the documents and give his
recommendation.
MISCELLANEOUS:
Town Hall lighting:
The Town had requested quotes from three
providers for lighting supplies to replace the lighting in the conference room
and entryway. Two providers had
submitted quotes: Tri-State
Lighting, $5,068.60 and Illuminating Expressions, $3,524.00.
Luthy stated that he had reviewed the quotes and felt that Illuminating
Expressions had submitted a fair quote.
Della Morta moved to accept the quote for lighting supplies from
Illuminating Expressions for $3,524.00.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
ADJOURNMENT:
With no further business to come
before the Council, voucher were approve and signed.
Johannes moved to adjourn the meeting at 6:50 p.m.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
April 15, 2011
The Santa Claus Town Council met
in special session on April 15, 2011 at the Town Hall.
The meeting was called to order by Ron Smith at 7:30 a.m.
Present:
Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes
Absent:
Dennis Della Morta
Utilities Superintendent, Russ
Luthy and Clerk-Treasurer, Kim Christensen were also present.
Quotes had been received for the
closed cell foam for the eight figurines: Superior Insulation - $1,150.00,
Kretsinger Investments - $1,920.00.
Johannes moved to accept the quote from Superior Insulation for $1,150.00.
Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
Quotes had been received for the
four welcome signs: Hanks Sign Shop - $2,800.00 (dimensional routed), Hanks Sign
Shop - $1,600.00 (sign boards), Husk Companies - $7,000.00 (carved sign with
dimensional letters), Husk Companies - $7,400.00 (illuminated sign).
Dilger moved to accept the quote from Hanks Sign Shop for $2,800.00.
Johannes seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
Quotes had been received for the
clear coating of the figurines: Robin’s Body Shop - $800.00, Stein’s Garage -
$530.00,
Ayes:
Smith, Burke, Dilger, Joahnnes
Nays:
None
Motion carried.
With no further business to come
before the Council, Johannes moved to adjourn the meeting at 7:43 a.m.
Burke seconded the motion.
May 9, 2011
The Santa Claus Town Council met
in regular session on May 9, 2011 at the Town Hall.
The meeting was called to order by Ron Smith at 5:30 P.M.
Christensen announced that the meeting was being recorded
Present:
Ron Smith, Kevin Burke and Elmer Dilger
Absent:
Dennis Della Morta and Michael Johannes
Also present were Town Attorney,
Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent,
Russ Luthy.
MINUTES:
Dilger moved to approve the April
11, 2011 regular session minutes and April 15, 2011 special session minutes as
submitted. Burke seconded the
motion.
Ayes:
Smith, Burke, Dilger
Nays:
None
Motion carried.
COMMENTS FROM THE FLOOR:
No business to come before the
Council.
O’Brien stated that everything was
up and running at
Everything is going good at the
Community Center.
PLANNING AND ZONING:
Monthly Report:
P. Brown presented his monthly report to the
Council.
There was discussion concerning
property that had been broken into.
P. Brown was asked to send a letter to the property owner and ask that the
premises be secured.
POLICE DEPARTMENT:
J. Brown informed the Council that
Faulkenburg was doing well at the Academy and that Dunsworth had started working
for the Town part time on Saturday.
Would be applying for the COPS grant again.
STREET DEPARTMENT:
Luthy stated that he did not have
the new crack seal quotes, but would have it for the next meeting.
WASTEWATER:
PMR:
Luthy presented his monthly report to the
Council.
WATER PLANT:
Luthy stated that there had been a
lightening strike at the water tower and the antennae had to be replaced.
INDUSTRIAL PARK:
No business to come before the
Council.
TOWN ATTORNEY:
Ordinance 2011-03:
Patmore presented Ordinance 2011-03, which
makes changes to the zoning and subdivision control ordinance.
Patmore reviewed the changes that were reflected in the Ordinance.
Dilger moved to approve and adopt with the second reading Ordinance
2011-03, an ordinance amending
Ayes:
Smith, Burke, Dilger
Nays:
None
Motion carried.
Patmore stated that he would have
an ordinance amendment for the next meeting concerning stray animals.
He informed the Council that Dilger and himself had gone to
He said that he would publish for
a public hearing next month for the street vacation requested by Koch
Development and the lateral inspection/utility deposit ordinance.
Burke mentioned that he had been
asked by several Santa Claus businesses about the refund of the deposits that
had been spoken about at the October 2010 meeting.
The Council will address this issue with the new ordinance regarding
lateral inspection and utility deposits.
Christensen mentioned that there are some businesses that have not met
the 5 year on time pay that is required to receive the deposit refund.
CLERK-TREASURER:
Nationwide Retirement:
Christensen stated that at the last meeting
she had provided the Council with documents requiring signatures concerning the
Town’s previous deferred compensation provider.
The Town Attorney had been asked to review the documents and give his
recommendation. Patmore stated that
he didn’t think the Council wanted to pay him to do a line by line comparison,
but that this is being requested because of Federal regulation changes.
He recommended that the documents be signed.
Burke moved to authorize the Council President to sign the required
documents regarding the deferred compensation.
Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger
Nays:
None
Motion carried.
FIRE DEPARTMENT:
Computer quotes:
Hagedorn had received quotes from three
companies for an apple computer: Apple Store - $1,567.95; Buy.com - $1,608.11
and Best Buy - $1,795.95. The
Council questioned getting an apple computer.
Hagedorn stated that he felt that they were prone to fewer viruses.
There was discussion concerning trying to stay with the
same type of computer as the rest
of the departments. Smith moved to
approve up to $1,600.00 for a computer.
Dilger seconded the motion.
Ayes:
Smith, Dilger
Nays:
Burke
Motion carried.
Fire station:
Hagedorn stated that he had supplied the
engineers with additional information regarding the new fire station.
There will be a meeting to review the changes and hopefully will then be
ready to bid the project.
ADJOURNMENT:
With no further business to come
before the Council, voucher were approve and signed.
Dilger moved to adjourn the meeting at 6:18 p.m.
Burke seconded the motion.
Ayes:
Smith, Burke, Dilger
Nays:
None
Motion carried.
The Santa Claus Town Council met
in regular session on June 13, 2011 at the Town Hall.
The meeting was called to order by Ron Smith at 5:30 P.M.
Christensen announced that the meeting was being recorded
Present:
Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael
Johannes
Also present were Town Attorney,
Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent,
Russ Luthy.
MINUTES:
Dilger moved to approve the May 9,
2011 regular session minutes with the changes that Burke had requested
concerning deposits. Johannes
seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
PUBLIC HEARING:
Regarding Ordinance 2011-02:
Council President Smith opened the public
hearing regarding ordinance 2011-02, an ordinance amending Chapters 10.04 and
10.16 of the municipal code of the Town of Santa Claus, Indiana concerning
lateral inspections; water and wastewater deposits; and other changes to utility
code sections. First reading
mentioned the requirement of tapping on if within 300 feet of the Town’s lines.
Two versions were presented for review one which included section
10.16.135 abandonment of private disposal facilities and one that does not
include this section. Patmore
reviewed the ordinance for those present.
There was discussion concerning how many people affected and the cost if
the 300 foot rule was included.
Comments from the floor were requested.
With none forthcoming Johannes moved to close the public hearing.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Dilger moved to approve Ordinance
2011-02, without section 10.16.135.
Johannes seconded.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
This ordinance will go into effect
after publication in the newspaper.
Johannes moved to approve the
issuance of the deposit refunds prior to the July meeting.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Ray Yellig Memorial Trail:
Christensen informed the Council that Ray
Yellig Memorial Trail had been designated as a National Recreation Trail.
Patmore had submitted the paperwork necessary for this designation.
PLANNING AND ZONING:
Monthly Report:
P. Brown presented his monthly report to the
Council.
P. Brown stated that he was
working on the unsafe house located off of SR 245.
There was discussion concerning the house on Blitzen in Christmas Lake
Village that had burned. The Council
instructed P. Brown to inspect the property and sent a letter to the property
owner concerning the unsafe condition of the property.
POLICE DEPARTMENT:
J. Brown informed the Council that
Faulkenburg was more than half way through his time at the academy.
He will graduate on July 8th.
STREET DEPARTMENT:
Pavement repair quotes:
Luthy stated that he had requested quotes on
crack sealing of the town streets and once again only received one quote from
Hunter Paving for a total of $7,612.00.
Johannes moved to accept the quote from Hunter Paving for $7,612.00.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Street light repair quotes:
Luthy had also requested quotes for street
light repairs from three vendors.
Only two had submitted quotes. Weyer
Electric for $1,788.00 and Fischer Electric for $2,750.00.
Burke moved to accept the quote from Weyer Electric for $1,788 if it
meets all of the requirements.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Welcome signs:
Luthy stated that there had been a
misunderstanding during the quoting process for the clear coating of the welcome
signs. Stein’s is requesting an
additional $120.00 for clear coating the signs.
This is still less than any of the other quotes received.
Dilger moved to approve the additional $120.00 for clear coating the
welcome signs. Della Morta seconded
the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Dilger moved that the Town
Attorney be instructed to write a letter of thanks to the property owners for
the easements received for the welcome signs and ask if there were any issues
with the signs. Della Morta seconded
the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Luthy informed the Council that
the salt spreader had been damaged during the wind storm.
WASTEWATER:
PMR:
Luthy presented his monthly report to the
Council.
WATER PLANT:
No business to come before the
Council.
INDUSTRIAL PARK:
No business to come before the
Council.
TOWN ATTORNEY:
Ordinance 2011-05:
Patmore
presented Ordinance 2011-05, amendment to Town code, Section 5.02.070 concerning
stray animals. Johannes moved to
approve the first reading of Ordinance 2011-05 as presented.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None.
Motion carried.
Johannes asked about the animal
control situation. J. Brown stated
that they are in the process of building the structure and the county ordinance
is in place. At this time, each Town
will be responsible for getting the animal to the location.
Kaspar Drive:
Patmore stated that INDOT is requesting that
a blister be put in on Kasper Drive.
Mathias, Midwestern Engineers, is working on the specifications for this part of
the project.
CLERK-TREASURER:
Animal Control donation:
Christensen
asked if the Council wanted to continue with the yearly donation to the Animal
Control of $4,504.50. Della Morta
moved to approve the donation to Animal Control of $4,504.50 for 2011.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None.
Motion carried.
American Fidelity:
Christensen stated that an amendment to the
Town’s Flexible Benefits Plan had been received and required signature.
This amendment is concerning the reimbursement on over-the-counter drugs
and medicines and prohibits the use of debit cards to purchase drugs and
medicines over the counter. This is
required in order to comply with the Health Care Reform law restrictions.
Johannes moved to authorize the Clerk Treasurer to sign the required
document. Dilger seconded the
motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None.
Motion carried.
Town Hall lighting:
Luthy stated that Rochelle Fichter,
Illuminating Expressions, had been reviewing the lighting quote that we had
asked for and was recommending upgrade that would be at an additional cost.
After discussion, Burke moved to stay with the original quote.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes.
Nays:
None.
Motion carried.
FIRE DEPARTMENT:
Smith stated that they were
meeting next Wednesday for another sit down to review the plans.
The wage scale revision, contract and bid packet was discussed,
Hagedorn said that the annual
firemen’s barbeque would be July 2nd.
Informed the Council that the bottom had rusted out on Truck #5.
Mulzer had donated a piece of steel to repair the vehicle.
MISCELLANEOUS:
Burke stated that because of the
annexation issue and not including the 300 feet requirement in sewer lateral
ordinance he would like to make a motion to not provide any resources to those
out of Town unless it is for emergency purposes.
This would include police, fire, snow removal, etc.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
ADJOURNMENT:
With no further business to come
before the Council, voucher were approve and signed.
Johannes moved to adjourn the meeting at 6:23 p.m.
Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger
Nays:
None
Motion carried.
July 5, 2011
The Santa Claus Town Council met
in special session on July 5, 2011 at the Town Hall.
The meeting was called to order by Ron Smith at 10:00 a.m.
Present:
Ron Smith, Kevin Burke and Elmer Dilger
Absent:
Michael Johannes and Elmer Dilger
Also present were Town Attorney,
Kevin Patmore; Utilities Superintendent Russ Luthy and Clerk-Treasurer, Kim
Christensen.
This meeting was called as an
informational meeting concerning Group IV funding.
The Town Council met with the Group IV Board to review the West Side
Connector project. Mike Mathias,
Midwestern Engineers and Kevin Patmore, Town Attorney detailed the project and
its relevance to the multi-use trails that the Town is working towards.
The Group IV Board reviewed the procedures and timeline involved with the
funding.
No other business was discussed at
this meeting. The meeting adjourned
at 10:27 a.m.
The Santa Claus Town Council met
in regular session on July 11, 2011 at the Town Hall.
The meeting was called to order by Kevin Burke at 5:30 P.M.
Christensen announced that the meeting was being recorded
Present:
Kevin Burke, Elmer Dilger, Michael Johannes
Absent:
Ron Smith, Dennis Della Morta
Also present were Town Attorney,
Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent,
Russ Luthy.
COMMENTS FROM THE FLOOR:
Joyce Zook, Spencer County Animal
Control, was present to update the Council on the new Animal Control building
being constructed in Spencer County.
The building is in Chrisney beside the county highway garage, west of the
Chrisney recycle center. The site
will be manned by part-time county employees.
They have figured an annual operating budget of $30,000.00.
Zook presented a breakdown of the donations that they are asking for from
each municipality figured on population.
Johannes felt that they should just keep with the donation amount that
they have been giving every year.
The Council thanks Zook for updating them on the building construction.
Update:
O’Brien informed the Council that Kyle
Lambeck was doing an internship with the Parks Department.
He is helping to take care of the baseball and softball field and with
scheduling. The Park Board is
looking into replacing the flooring in the daycare bathroom.
The sign for the Community Center was destroyed during a storm and they
are going to get quotes for replacement.
Patmore explained about the
changes with the wage scale and that any projects until the end of the year, no
matter what the cost, would be subject to the wage scale statute.
O’Brien stated that St. Nicholas
Church would be having their summer social on July 30th.
Dilger asked about enrollment at the daycare.
O’Brien stated that the numbers were increasing.
O’Brien said that new playground
equipment and fencing had been constructed at Yellig Park.
She also stated that the volleyball court was completed.
The Park Board is hoping to work on the washed out areas of the trail and
trim trees.
PLANNING AND ZONING:
Monthly Report:
P. Brown presented his monthly report to the
Council.
The Council was informed that a
letter had been received from the Christmas Lake Village Board President
regarding the property located on Blitzen Lane.
They are asking that the Town enforce Indiana Code and the Town’s
Municipal Code concerning unsafe buildings.
After discussion Johannes moved that the Building Administrator issue and
order to remediate the unsafe building conditions.
Dilger seconded the motion.
Ayes:
Burke, Dilger, Johannes
Nays:
None
Motion carried.
POLICE DEPARTMENT:
Faulkenburg’s raise:
J. Brown informed the Council that
Faulkenburg had graduated from the academy and he would like to request a $.50
an hour raise for him retroactive to Friday, July 8, 2011.
Johannes moved to approve the $.50 raise retroactive to July 8th.
Dilger seconded the motion.
Burke stated that he would like the police to dress in uniform.
Ayes:
Burke, Dilger, Johannes
Nays:
None
Motion carried.
STREET DEPARTMENT:
Patmore updated the Council
regarding Kaspar Drive. The
information concerning the passing blister is in INDOT’s hands for review.
WASTEWATER:
PMR:
Luthy presented his monthly report to the
Council.
WATER PLANT:
Luthy stated that there would be an
open house at the Water Treatment Plant on July 16th.
INDUSTRIAL PARK:
No business to come before the
Council.
TOWN ATTORNEY:
Patmore presented Ordinance
2011-05, amending chapter 5.02 of the Municipal Code of the Town of Santa Claus,
Indiana concerning stray animals.
Dilger moved to approve the second reading and adoption of Ordinance 2011-05.
Johannes seconded the motion.
Ayes:
Burke, Dilger, Johannes
Nays:
None
Motion carried.
CLERK-TREASURER:
Worker’s Compensation Renewal:
Christensen presented the Worker’s
Compensation renewal for the Council’s approval.
The Council requested that other insurance agencies be contacted to
quote.
Budget session:
The Council scheduled a special session for
July 25, 2011 at 5:30 p.m. to review budgets and other business.
They stated they could do the worker’s compensation that evening if the
information is available then or it could be done at the August regular session.
Burke would check with SCB Insurance and Christensen would contact
Middleton.
FIRE DEPARTMENT:
Hagedorn stated there was a
meeting scheduled with Midwestern Engineers for Wednesday to review the plans
for the new fire station.
ADJOURNMENT:
With no further business to come
before the Council, voucher were approve and signed.
Johannes moved to adjourn the meeting at 6:27 p.m.
Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger
Nays:
None
Motion carried.
The Santa Claus Town Council met
in special session on July 28, 2011 at the Town Hall.
The meeting was called to order by Ron Smith at 5:30 p.m.
Present:
Ron Smith, Kevin Burke (5:38 p.m.), Dennis Della Morta, Elmer Dilger,
Michael Johannes
The Council reviewed the requested
budgets from Parks & Recreation for Yellig Park and the Santa Claus Community
Center. After discussion the Council
made no changes on the Yellig Park budget and reduced the Community Center
budget to $80,000.00. Smith asked
why there were no tournaments scheduled for this year.
O’Brien stated that there has not been any interest, no one has come
forward. The Park Board and O’Brien
used to do the tournaments, but they don’t want to do it anymore.
Smith asked about hiring someone.
O’Brien said that they could pay someone to run the tournaments and the
Town receives the profits.
The police department requested
budget was reviewed. After
discussion it was reduced to the 2011 budget amount.
There was discussion concerning a new vehicle purchase in 2012.
Christensen stated that she had budgeted money in the Town Marshal,
Riverboat and Rainy Day funds to cover this if the Council chooses to approve
the purchase. There also may be
money within the police budget for 2011 that could be encumbered to next year to
help with the purchase.
The Town Marshal and Law
Continuing Education (LED) budgets were reviewed, with no changes being made on
the Town Marshal budget and the LED budget being reduced to the 2011 budget of
$700.00.
The Clerk-Treasurer’s budget was
reviewed, with the Council deciding to reduce the budget to the 2011 budget
amount.
The Fire Department budget was
reviewed. The Council decided to not
reduce the 2011 amount in capital outlay in case there are expenditures for the
new fire station before the funding process can be completed.
The amount of the reductions done within the police department, community
center and clerk-treasurer’s budgets are to be added to the fire department
capital outlay for 2012.
Motor Vehicle Highway, Local Roads
& Streets, Riverboat, Rainy Day, Cumulative Capital Improvement, Cumulative
Capital Development, Industrial Development, Cumulative Capital Building,
Cumulative Fire, EDIT, Amusement & Commercial Economic Development (TIF),
Redevelopment Commission funds proposed budgets were reviewed.
Christensen stated that Luthy had asked her about money for a salt
storage building. The money in the
Rainy Day and Riverboat could be used for the building along with the new police
vehicle.
There was discussion as to how the
Town can have money left when it looks like we are expending more than what we
are taking in. Christensen explained
that we never expend everything that is in the budgets and that we cannot expend
more than is in a fund. If the
anticipated revenues don’t come in then the money budgeted cannot be spent.
Cannot have a negative number at the end of the year.
Christensen stated that she would inform
the Council what the balances are in the general fund at the end of the year from 2005 to current.
With no further business to come
before the Council, Johannes moved to adjourn the meeting at 6:45 p.m.
Burke seconded the motion.
August 8, 2011
The Santa
Claus Town Council met in regular session on August 8, 2011 at the Town Hall.
The meeting was called to order by Ron Smith at 5:30 P.M.
Present:
Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger and Michael
Johannes.
Smith
announced that the meeting was being recorded.
Also present
were Town Attorney, Kevin Patmore; Utilities Superintendent, Russ Luthy, Town
Marshal, Joey Brown; and Deputy Clerk, Carol Severson.
MINUTES:
Johannes
moved to approve the minutes of the June 13, 2011 (regular session), July 5,
2011 (special session), July 11, 2011 (regular session) and July 28, 2011
(special session). Dilger seconded
the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
COMMENTS FROM THE FLOOR:
Worker’s
Compensation:
Mike Becher passed out two quotes for the Workers’ Compensation renewal
coverage and explained the differences; IPEP which is a pool plan through
Downey, and Bituminous through Bliss-McKnight.
IPEP is not covered by the Indiana Department of Insurance and volunteers
are covered on an excess basis, not primary.
Bituminous is an A+-rated company that is covered by the Indiana
Department of Insurance and covered by the guaranty fund; volunteers are charged
for up front and at the end of the policy year the cost is based on a payroll of
$300 each and coverage is on a primary basis and unlimited and is not capped at
$25,000. Becher went on to answer
questions regarding coverages. Burke
moved to accept the IPEP quote of $10,386 quote.
Della Morta seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Handicap
access to Town Hall:
Gerald Cunningham was not present so Dilger explained Mr. Cunningham’s
concern about the Town Hall’s doors’ weight.
Smith stated that both the outside and inside doors would have to be
adjusted for handicap accessibility.
Patmore stated that because of when the Town Hall was built, it was
grandfathered by the ADA (Americans with Disabilities Association).
PARKS & RECREATION AND COMMUNITY CENTER
Updates:
Lisa O’Brien gave updates on the Parks & Recreation and the Community
Center.
PLANNING AND DEVELOPMENT
Monthly
Report:
Phil Brown passed out and reviewed his monthly report.
House on
Blitzen:
A hearing is scheduled for Friday, August 26, 2011 regarding the house on
Blitzen. Updated the Council on the
Ruth Rice property.
POLICE DEPARTMENT
J. Brown
asked for the publics’ help in watching for vandalism going on in Christmas Lake
Village and if they see anything to call dispatch.
They have stepped up patrol and will be enforcing the state curfew.
There have also been issues with mopeds and these are being addressed.
Burke made a
motion, that due to some recent activity that occurred last month, to require
that when a law officer from the department gets suspended from another
department who works on our staff for the Town, with security, with Holiday
World, that the Town of Santa Claus honor the same suspension that the other
Board has. Smith stated that J.
Brown called him and he referred him to Patmore.
Smith said that the Town hired J. Brown to do a job and it was up to his
discretion if legally it was not going to bother anything.
The employee in question is only a part time officer for the Town.
J. Brown stated that he had spoken with the employee involved, the
sheriff would not talk to him about it.
Also spoke with a detective for Spencer County who told J. Brown what had
happened. J. Brown said that any of
his officers could have done the same thing and he would not have suspended
them. Dilger asked if J. Brown had
spoken with the people involved.
Johannes stated it was the correct street and the last two numbers of the house
address were the same. Burke stated
that his point in making this is that if one agency suspends an employee we
should have the common courtesy to suspend him until we have a hearing.
If we suspended someone and they went
down and worked part time at another department we would be furious if our
employee was able to fill those hours elsewhere.
Dilger seconded the motion.
Further discussion took place and Dilger advised if Brown will talk with the
people involved and the Sheriff, he will withdraw his second.
Johannes stated that the officer did not lose his police powers.
The motion died.
FIRE DEPARTMENT
Fire Station
update:
Ed Hagedorn gave an update on the firehouse and Patmore advised there
were a few minor items he needed to talk to Wetzel about.
Hagedorn advised they will be ready to bid within two weeks.
Patmore will call Wetzel tomorrow.
Johannes moved to have Midwestern advertise for bids for the fire
station. Burke seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
STREET DEPARTMENT
Raise request
for Knies:
Luthy made a request for a $.20/hour raise for Knies and explained the
First Responder Certification he had received and how it would apply to his job.
Burke moved to approve a $.20/hour raise for Knies due to his First
Responder Certification. Dilger
seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
WASTEWATER
PMR:
Luthy passed out his monthly report for July.
WATER
Luthy advised
the water plant is doing fine and gave the usage figures.
INDUSTRIAL PARK
No business
to come before the Town Council
TOWN ATTORNEY
Patmore read
aloud and discussed the various ordinances, resolutions, updates and affidavit.
Ordinance
2011-06,
amendment to Town of Santa Claus Code 3.17 concerning firearms (first reading) –
Johannes moved to approve the first reading of the ordinance; Smith seconded the
motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Ordinance
2011-07,
prohibiting fireworks (first reading) – Johannes moved to approve the first
reading of the ordinance; Della Morta seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion
carried.
Ordinance
2011-08,
bidding preferences (first reading) – After discussion, Della Morta moved to
approve the first reading of the ordinance with “$10,000,000” and “five years”
inserted. Johannes seconded the
motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion
carried.
Ordinance
2011-09,
Redevelopment Commission (first reading) – Johannes moved to approve the first
reading of the ordinance; Della Morta seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion
carried.
Ordinance
2011-10,
amending personnel policies (first reading) - Dilger moved to approve the first
reading of the ordinance; Johannes seconded the motion.
Ayes:
Smith, Della Morta, Dilger and Johannes
Nays:
Burke
Motion
carried.
Ordinance
2011-11,
Town Manager (first reading) – Johannes moved to approve the first reading of
the ordinance; Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Resolution 2011-04, real estate – Johannes moved to approve the resolution Johannes moved to approve the resolution; Dilger seconded the motion.
Ayes: Smith, Burke, Della Morta, Dilger, Johannes
Nays: None
Motion
carried.
Resolution
2011-05,
TIF District – Johannes moved to approve the resolution; Della Morta seconded
the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion
carried.
Resolution
2011-07,
Intent to reimburse expenditures – Johannes moved to approve
the resolution; Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion
carried.
Affidavit
concerning immigration requirements – Patmore reviewed the affidavit.
No action to be taken
by the Council.
Kasper Drive
and LJK Trail – Patmore was advised by INDOT today that all monies are “paused”
due to government funding. The
shoulders on the road for Kasper have been determined to be okay.
CLERK TREASURER
Resolution
2011-06,
reduction in the cumulative fire 2011 budget to fund the 2012 budget – Johannes
moved to approve the resolution; Della Morta seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion passed.
MISCELLANEOUS
Luthy advised
no quotes were received for the lighting installation at the Town Hall.
He will resubmit for next month.
With no
further business to come before the Council, vouchers were signed and Dilger
moved to adjourn the meeting at 7:00 P.M.; Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion passed.
The Santa Claus Town Council met
in regular session on September 12, 2011 at the Town Hall.
The meeting was called to order by Council President Ron Smith at 5:30
P.M. Christensen announced
that the meeting was being recorded.
Present:
Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael
Johannes
Also present were Town Attorney,
Kevin Patmore; Clerk-Treasurer, Kim Christensen; and Utilities Superintendent,
Russ Luthy.
REVIEW OF MINUTES:
Burke moved to approve the August
8, 2011 regular session and August 8, 2011 executive session minutes as
presented. Johannes seconded the
motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
COMMENTS FROM THE FLOOR:
Ordinance 2011-13:
Patmore presented Ordinance 2011-13, rezoning
ordinance to the Council. The
Advisory Plan Commission had a public hearing on August 22, 2011 regarding the
rezoning request and had passed Resolution 2011-01, with a favorable
recommendation to the Council.
Patmore informed the Council that Jerry McCullem was present if the Council had
any questions regarding the rezoning request.
Dilger moved to approve Ordinance 2011-13, rezoning ordinance.
Della Morta seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
PARKS & RECREATION/COMMUNITY CENTER:
Tournament Proposal:
O’Brien presented a Tournament Proposal to
the Town Council. During the budget
process the Council had suggested that since the Parks Director and Park Board
did not want to be the ones to work on the Tournaments that a Tournament
Director be hired. O’Brien stated
that the proposal was from Ted O’Brien.
Dilger asked if Kyle Lambeck had been asked about presenting a proposal.
O’Brien stated that he had been asked, but was not interested since he
just graduated and wasn’t sure whether he would stay in the area.
There was discussion about the Tournament Director being an employee,
what would be profits and what would be expenditures.
There was also discussion regarding the Tournament Director’s help,
Town’s liability and insurance. The
Town Attorney was instructed to review the proposal.
Speed Sign:
O’Brien said that Yellig Park is getting very
busy with different activities and asked if the speed sign could be set up at
the park to slow down traffic. J.
Brown stated that he would see that the sign was taken down to the park.
Cell Phones:
O’Brien asked about the policy on the cell
phones. Christensen stated that
normally if the public asked for cell phone numbers, the utility office will get
the callers information and have the town employee call them back instead of
giving the cell phone number out.
O’Brien stated that she receives a lot of phone calls on her cell phone.
Thought that since the employees were receiving money from the Town
towards the cell phones that the numbers could be given out.
Luthy and J. Brown stated that they prefer that the information be taken
and they will return the calls, otherwise they will be getting calls all of the
time.
Drainage:
O’Brien asked if anything new had come up
regarding drainage issues that would affect the park.
She asked that she be kept informed should there be discussion regarding
drainage.
O’Brien stated that she was
concerned about the fire station and the road being opened that goes to the
community center. Smith stated that
there should be no trouble getting in and out of the parking lot.
She asked about any damage that might be done to the road and/or parking
lot. Smith stated that it would be
addressed if anything should happen.
PLANNING AND ZONING:
Monthly Report:
P. Brown presented his monthly report to the
Council.
Unsafe building:
Patmore stated that there had been a public
hearing regarding the two unsafe properties.
The notices that had been sent out to the property owner’s had not been
picked up. The Board needs to decide
how they want to proceed with regards to having the Daniel’s residence torn
down.
POLICE DEPARTMENT:
No business to come before the
Council
FIRE DEPARTMENT:
Fire station update:
Hagedorn stated that the advertisement for
bids for the new fire station should be in the paper next week.
There will be a prebid meeting September 22nd and the bids
will be accepted and opened at a special meeting October 3rd.
STREET DEPARTMENT:
Luthy stated that a new sign was
placed on Holiday Blvd and Hwy 245 reminding people of the stop light.
WASTEWATER:
PMR:
Luthy presented his monthly report to the
Council.
Lateral inspections:
Luthy stated that the lateral inspection
ordinance needed to be amended. The
customers with flow meters should not be required to have lateral inspections
since they are already paying for any infiltration they may have.
Luthy also said that there weren’t enough employees, time or the Town
didn’t have a decent enough camera to do the lateral inspections.
Those being required to do the inspections have been using private
companies to perform the inspections.
Luthy, P. Brown and Patmore are to review the ordinance and suggest
changes at the next meeting.
INWARN:
Luthy explained what INWARN was and asked if
the Town Council would be interested in signing a Mutual Aid Agreement.
This would allow the Town and those that are members to share workers and
equipment should there be a disaster that affects water or wastewater.
The Town Council instructed Patmore to review the Agreement.
WATER PLANT:
Johannes commented that the Town
was not out of water once this summer.
INDUSTRIAL PARK:
No business to come before the
Council.
TOWN ATTORNEY:
Ordinance 2011-06:
Patmore presented Ordinance 2011-06,
amendment to Town of Santa Claus Code 3.17 concerning firearms.
Johannes moved to approve the second reading and adoption of Ordinance
2011-06. Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Ordinance 2011-07:
Patmore presented Ordinance 2011-07,
prohibiting fireworks. Johannes
moved to approve the second reading and adoption of Ordinance 2011-07 with it
becoming effective upon publication.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Ordinance 2011-08:
Patmore presented Ordinance 2011-08,
concerning bidding preferences.
Della Morta moved to approve the second reading and adoption of Ordinance
2011-8. Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Ordinance 2011-09:
Patmore presented Ordinance 2011-09,
concerning Redevelopment Commission and Utility Advisory Commission.
Johannes moved to approve the second reading and adoption of Ordinance
2011-09. Della Morta seconded the
motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
none
Motion carried.
Ordinance 2011-10:
Patmore presented Ordinance 2011-10, amending
personnel policies with regards to cell phones.
Burke moved to table this ordinance until the Town Attorney has a chance
to review the changes that had been made in IRS policies with regarding the cell
phones. Johannes seconded the
motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Ordinance 2011-11:
Patmore presented Ordinance 2011-11,
concerning Town Manager. Dilger
moved to approve the second reading and adoption of Ordinance 2011-11.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Ordinance 2011-12:
Christensen explained that this ordinance
came about because the auditors noted that there was no policy with regards to
credit card usage. Currently the
credit cards are kept in the Clerk-Treasurer’s office and are signed out when
needed. This is what the ordinance
reflects. O’Brien stated that since
her name was on the credit card she should be able to keep the card.
Christensen and Patmore had discussed that the Clerk-Treasurer was
ultimately responsible for the charges on the card and that was why the
ordinance was written with the cards being signed out from the Clerk-Treasurer.
It was decided that since the Clerk-Treasurer makes sure that nothing is
charged on the card other than business expenses and that all slips need to be
attached before payment will be made that the individual persons having the
credit cards would be responsible for the cards.
The Town Attorney will make changes to the ordinance and it will be
presented at the October meeting.
Interlocal Agreement with INDOT:
Patmore stated that the Town had received an
Interlocal Agreement from INDOT regarding the Kasper Drive Project.
If the Council so chooses they need approve the agreement and authorize
the Council President and Clerk-Treasurer to execute the agreement and also any
document that deals with a right-of-way.
Burke so moved. Della Morta
seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
RFP Committee:
Patmore stated that the Town Council needed
to appoint a committee to review the RFPs for the Yellig to CLV trail project.
Johannes moved to appoint Kevin Patmore, Kim Christensen and Lisa O’Brien
to the committee. Della Morta
seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
CLERK-TREASURER:
Insurance renewal:
Christensen stated that she had received a
renewal notification for the accident and sickness policy for the reserve
officers. Della Morta moved to
approve the renewal of the policy and instructed Christensen to pay the invoice.
Burke seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger
Abstained:
Johannes
Nays:
None
Motion carried.
Accounts to collection:
Christensen stated that she had a list of
property owners that needed to be sent to collections.
The properties are all vacant and had been sold on a certificate sale in
2010, with the new property owner now having received the deed.
The liens had been placed back on the properties, so the total amount
showing on the listing is what is now on their accounts and totals $6,325.16.
Dilger moved to send the property owners listed to collection.
Johannes seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Christensen stated that she had
received a letter from a lawyer regarding property that had been sold on the
certificate sale. The husband and
wife are both deceased and the Attorney feels that there will be no estate.
Christensen asked about writing off the amount that is due.
The Council instructed the Clerk-Treasurer to write off the account.
Software renewal:
Christensen stated that she had received a
renewal notification for the software programs used in the utility and
clerk-treasurer’s office. The cost
of the renewal for all of the programs and the licenses is $6,925.00.
Johannes moved to approve the renewal and payment of the invoice for the
software. Della Morta seconded the
motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
MISCELLANEOUS:
Lighting installation quotes:
Luthy stated that quotes had been requested
for the installation of lighting at Town Hall.
Weyer Electric was the only company to quote on the project at a cost of
$898.00. Johannes moved to accept
the quote from Weyer Electric for $898.00.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
ADJOURNMENT:
With no further business to come
before the Council, voucher were approve and signed.
Johannes moved to adjourn the meeting at 7:27 p.m.
Burke seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
The Santa Claus Town Council met
in special session on October 3, 2011 at the Town Hall.
The meeting was called to order by Council President Ron Smith at 5:30
P.M. Christensen announced
that the meeting was being recorded.
Present:
Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger, Michael
Johannes
Also present were Town Attorney,
Kevin Patmore and Clerk-Treasurer, Kim Christensen.
Bids for a new fire station had
been advertised for and received.
John Wetzel, Midwestern Engineers, was present to open and review the bids:
ARC Construction:
Base Bid - $998,470.00
Alternate #1 - vinyl flooring in
lieu of ceramic tile ($2,000.00)
Alternate #2 - delete kitchen
cabinets, counter top & sink
(4,500.00)
Alternate #3 - delete plumbing
fixtures, counter top & cabinets
($4,200.00)
Alternate #4 - delete wall
cabinets in laundry ($475.00)
Alternate #5 - provide only joist,
decking, plumbing and electrical rough-in to second floor level
($40,000.00)
Alternate #6 – provide shingle
roof in lieu of metal roof
($23,000.00)
Alternate #7 – provide
cooling/dehumidification system $24,600.00
Danco Construction, Inc.:
Base Bid - $1,061,400.00
Alternate #1 - vinyl flooring in
lieu of ceramic tile ($4,455.00)
Alternate #2 - delete kitchen
cabinets, counter top & sink
(6,795.00)
Alternate #3 - delete plumbing
fixtures, counter top & cabinets
(2,525.00)
Alternate #4 - delete wall
cabinets in laundry ($565.00)
Alternate #5 - provide only joist,
decking, plumbing and electrical rough-in to second floor level
($41,000.00)
n system $30,850.00
Doyenne Construction:
Base Bid - $978,126.00
Alternate #1 - vinyl flooring in
lieu of ceramic tile ($800.00)
Alternate #2 - delete kitchen
cabinets, counter top & sink
(5,400.00)
Alternate #3 - delete plumbing
fixtures, counter top & cabinets
(2,694.00)
Alternate #4 - delete wall
cabinets in laundry ($293.00)
Alternate #5 - provide only joist,
decking, plumbing and electrical rough-in to second floor level
($18,864.00)
Alternate #6 – provide shingle
roof in lieu of metal roof
($3,152.00)
Alternate #7 – provide
cooling/dehumidification system $22,808.00
Lindsey’s Lumber Co.:
Base Bid - $878,739.00
Alternate #1 - vinyl flooring in
lieu of ceramic tile ($3,148.00)
Alternate #2 - delete kitchen
cabinets, counter top & sink
(7,320.00)
Alternate #3 - delete plumbing
fixtures, counter top & cabinets
(3,820.00)
Alternate #4 - delete wall
cabinets in laundry ($485.00)
Alternate #5 - provide only joist,
decking, plumbing and electrical rough-in to second floor level
($40,139.00)
Alternate #6 – provide shingle
roof in lieu of metal roof
($13,793.00)
Alternate #7 – provide
cooling/dehumidification system $25,181.00
Seufert Construction:
Base Bid - $841,800.00
Alternate #1 - vinyl flooring in
lieu of ceramic tile ($1,600.00)
Alternate #2 - delete kitchen
cabinets, counter top & sink
(3,700.00)
Alternate #3 - delete plumbing
fixtures, counter top & cabinets
(3,200.00)
Alternate #4 - delete wall
cabinets in laundry ($200.00)
Alternate #5 - provide only joist,
decking, plumbing and electrical rough-in to second floor level
($32,300.00)
Alternate #6 – provide shingle
roof in lieu of metal roof
($20,450.00)
Alternate #7 – provide
cooling/dehumidification system $24,850.00
Streucger Construction, Inc.:
Base Bid - $902,870.00
Alternate #1 - vinyl flooring in
lieu of ceramic tile ($2,836.00)
Alternate #2 - delete kitchen
cabinets, counter top & sink
(7,500.00)
Alternate #3 - delete plumbing
fixtures, counter top & cabinets
(3,800.00)
Alternate #4 - delete wall
cabinets in laundry ($310.00)
Alternate #5 - provide only joist,
decking, plumbing and electrical rough-in to second floor level
($40,000.00)
Alternate #6 – provide shingle
roof in lieu of metal roof
($10,000.00)
Alternate #7 – provide
cooling/dehumidification system $23,000.00
Johannes moved that bids be taken
under advisement and that the Engineer and Attorney come back with a
recommendation to the Town Council.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
Comments:
Lisa O’Brien felt that Ron Smith
had a conflict of interest because the specifications require a Earthlink
geothermal unit and Smith is a dealer.
Johannes stated that he had asked the Town Attorney and since Smith has
no direct financial interest there is no conflict.
O’Brien stated that she had reviewed the code and that was not how she
read it and thought that another opinion should be obtained.
She also had heard there were warrantee issues with the product.
Also asked if the specs had been approved in a meeting.
The Council stated the project had been approved.
Dilger asked if the contractors could come up with an equal product.
Wetzel stated they would have to present shop drawings for the product.
O’Brien thought that because of the way the specs were written they could
not use another product. Burke said
the specs show a certain type.
Wetzel stated that they have to give certain spec standards.
No different than requesting asphalt instead of concrete, or metal
instead of brick. The Engineer would
decide when shop drawings are submitted if the product is equal to what is
requested. O’Brien said that a lot
of other companies did not bid because of the bid specs.
Adam said that he did not bid because it did not say there could be an
equal product used. O’Brien also
asked about the road and property at the Community Center being put back to
original after the project was completed.
Smith stated that he was only trying to get a quality product for the
Town and that he had no financial gain from the use of the product.
With the bids received the project is over about $100,000.00 so this may
have to be revisited. Wetzel felt
that the specs protected the Town.
Johannes moved to adjourn the
meeting. Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger, Johannes
Nays:
None
Motion carried.
The Santa Claus Town Council met
in regular session on October 10, 2011 at the Town Hall.
The meeting was called to order by Council President Ron Smith at 5:30
P.M. Christensen announced
that the meeting was being recorded.
Present:
Ron Smith, Kevin Burke, Michael Johannes
Absent:
Dennis Della Morta, Elmer Dilger
Also present were Town Attorney,
Kevin Patmore and Clerk-Treasurer, Kim Christensen.
REVIEW OF MINUTES:
Burke moved to approve the
September 12, 2011 regular session minutes as presented.
Johannes seconded the motion.
Ayes:
Smith, Burke, Johannes
Nays:
None
Motion carried.
PUBLIC HEARING:
Ron Smith opened the public
hearing regarding the 2012 budget.
Smith called for comments from the floor.
With none being received Johannes moved to close the public hearing.
Burke seconded the motion.
Ayes:
Smith, Burke, Johannes
Nays:
None
Motion carried.
Burke moved to approve the first
reading of Ordinance 2011-14, regarding the 2012 budget.
Johannes seconded the motion.
Ayes:
Smith, Burke, Johannes
Nays:
None
Motion carried.
Christensen explained that there
would be a special session on October 20, 2011 at 5:30 p.m. for the second
reading and approval of Ordinance 2011-14.
The Council could at that time choose to lower a budget, but could not
raise it.
PARKS & RECREATION/COMMUNITY CENTER:
Updates:
O’Brien stated that Y-Wee Care was going to
have “Trunk of Treat” at the community center on October 27th
starting at 6:00 p.m. December 8th
would be the Christmas festival.
December 10th there would be a 5K run in Christmas Lake Village.
Floor covering in the Day Care is
being replaced. At Yellig Park
tomorrow would be the last day for football and Saturday would be the last day
for soccer. Will probably winterize
the first week in November. They are
hoping to replace the sign at Yellig Park and replace the mule.
The Park Board is not interested
in doing anything with the Holiday Village sign.
Drainage:
There is a problem with drainage on Pro Super
Bowl that allows debris across the road and affects drainage at the park.
Johannes suggested that O’Brien speak with Luthy about the issue.
O’Brien asked about the Town
Attorney’s invoices. Didn’t feel
there was enough detail for them to be reviewed and paid.
The Council instructed the Town Attorney to put more detail on his
billing.
Tournament Director:
O’Brien stated that at last month’s meeting
she had asked about a Tournament Director only so the Council could amend the
salary ordinance. The Council wants
to see the park used more, but felt that the fees were pricey compared to other
places. Smith said that the Town had
a Park Director. Johannes stated
that he had asked for information from other communities that he would like to
review.
PLANNING AND ZONING:
Monthly Report:
P. Brown presented his monthly report to the
Council.
Unsafe building:
Patmore informed the Council that the party
involved with the burned residence in Christmas Lake Village had until Halloween
to take care of the issue. It would
then be up to the Council on how they want to proceed.
Smith said that he had spoken with the party’s attorney and had asked
that he speak with the Town’s attorney.
POLICE DEPARTMENT:
Request for training:
J. Brown stated that the Prosecutor had put
together a task force concerning child abuse which Keller was appointed to.
There is training December 13-15 in Bloomington that he would like to
send Keller to. The training is
free, would cost the Town for the room and meals.
Johannes moved to approve the training and expenditure for room and
meals. Burke seconded the motion.
Ayes:
Smith, Burke, Johannes
Nays:
None
Motion carried.
Burke asked if with the park
winding down if the police department could put the speed sign back in
circulation throughout Town. J.
Brown said that it would be.
FIRE DEPARTMENT:
Fire station bids:
Smith stated that a letter had been received
from John Wetzel, Midwestern Engineers, regarding the bids received for the fire
station. Seufert Construction was
the best, lowest and met the requirement.
The bids came in higher than expected so the Council will need more time
to decide how this project will be funded.
Hagedorn announced that the fire
department fall barbeque would be October 29th starting at 11:00 a.m.
and going until they run out of food.
STREET DEPARTMENT:
No business to come before the
Council.
WASTEWATER:
PMR:
Luthy was not present at the meeting but a
copy of his monthly report was given to the Council.
Through an email Luthy had stated
that Weyer Electric may be in next week or the following to do the lighting at
town hall. Said he could devote an
employee full time to the sewer lateral inspections.
The Town had incurred some cost in repairing some of the clay parts of
the laterals that the Town owned.
Need to purchase a camera if the Council wants town personnel to do the
inspections.
Tim Thompson, Town sewer
technician, was present at the meeting to make the Council aware that there were
questions regarding the ownership and responsibility on sewer lines.
This had become an issue with the passage of the Ordinance regarding
sewer lateral inspections.
WATER PLANT:
No business to come before the
Council
INDUSTRIAL PARK:
No business to come before the
Council.
TOWN ATTORNEY:
INWARN:
Patmore had reviewed the mutual aid agreement
with INWARN and he could find no problems with the agreement.
Johannes moved to authorize the Town Council President to sign the
agreement. Burke seconded the
motion.
Ayes:
Smith, Burke, Johannes
Nays:
None
Motion carried.
Ordinance 2011-10:
Patmore presented Ordinance 2011-10, amending
personnel policies. At last month’s
meeting Burke had asked the Patmore to review the new ruling regarding cell
phones. Patmore explained that the
rules regarding logging cell phone calls had been relaxed.
The Council had previously decided to do a cell phone allowance.
Even if the Council would decide to go to supplying and paying for the
cell phones the ordinance would have to be redone since logging phone calls is
not required any longer. Johannes
moved to approve Ordinance 2011-10.
Smith seconded the motion Johannes
seconded the motion. Burke said that
he would like to keep the section regarding cell phones.
The motion on the table was voted on.
Ayes:
Smith, Johannes
Nays:
Burke
Motion carried.
Ordinance 2011-12:
Patmore stated that at last month’s meeting
the Council had asked that Ordinance 2011-12 be revised to allow the department
heads to keep the cards if they choose to.
This change had been done, but that a record would still have to be keep
to account for purchases and that there could be no personal use.
Johannes moved to approve Ordinance 2011-12 as presented.
Smith seconded the motion.
Ayes:
Smith, Johannes
Abstained:
Burke
Nays:
None
Motion carried.
Ordinance 2011-13:
Patmore presented for seconded reading
Ordinance 2011-13, rezoning ordinance.
Burke moved to approve the second reading of Ordinance 2011-13.
Smith seconded the motion.
Ayes:
Smith, Burke
Abstained:
Johannes
Nays:
None
Motion carried.
Patmore stated that he had a
letter prepared regarding Tiger III funds that states that the Town will abide
by it commitments. If the Council
wants to move forward they need to authorize the Council President to sign the
document. Johannes so moved.
Burke seconded the motion.
Ayes:
Smith, Burke, Johannes
Nays:
None
Motion carried.
Patmore asked for permission to
participate in a conference call with Koch Development’s accountant regarding
the issuance of a bond that Koch Development would buy.
The Town Council authorized the call.
CLERK-TREASURER:
No business to come before the
Council.
ADJOURNMENT:
With no further business to come
before the Council, voucher were approve and signed.
Johannes moved to adjourn the meeting at 6:28 p.m.
Burke seconded the motion.
Ayes:
Smith, Burke, Johannes
Nays:
None
Motion carried.
October 20, 2011
The Santa Claus Town Council met
in special session on October 20, 2011 at the Town Hall.
The meeting was called to order by Council President Ron Smith at 5:30
P.M.
Present:
Ron Smith, Kevin Burke, Dennis Della Morta, Elmer Dilger
Absent:
Michael Johannes
Christensen announced that the
meeting was being recorded.
Also present were Town Attorney,
Kevin Patmore and Clerk-Treasurer, Kim Christensen.
Smith stated that bids had been
received for construction of the new fire station.
John Wetzel, Midwestern Engineers, said that the bids had been reviewed
and explained that the low bidder, no matter if the alternates are taken into
consideration or not, was Seufert Construction.
Whoever is awarded the bid is subject to the bond issue.
Smith moved to award the contract for the fire station to Seufert
Construction at a cost of $841,800, with the Item #5 deduct for a total cost of
$809,500, subject to commitment on the bond issue.
Della Morta seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger
Nays:
None
Motion carried.
Wetzel explained that the
contractor would have to submit shop drawing if they want to request different
products be used other than what is specified.
If the alternate is approved they would then have to submit a change
order.
Patmore explained that
documentation had been received from Umbaugh relating to the bond issue.
It is showing a 4% interest rate.
He needs authorization from the Council in order to contract with bond
counsel and a financial consultation to begin the procedure for the bonding,
which would include an agreement with Koch Development regarding the purchase of
the bonds. Della Morta moved to
authorize the Town Attorney to contract with bond counsel and a financial
consultant to work on the 2011 TIF Bonds.
Dilger seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger
Nays:
None
Motion carried.
Christensen presented Ordinance
2011-14, regarding the 2012 budget, for second reading and adoption.
Lisa O’Brien, parks & community center director; April Susnjara, Park
Board Member; Todd Grundhoefer, Park Board Member, and numerous residents were
present at the meeting because of the talk concerning reduction in the community
center budget. The budget for the
community center is not being supported by the revenues received from the
facility. There is a loss each year
of $42,000 to $45,000. There was
discussion concerning the number of children attending the day care and the use
of the facility by the senior citizens and exercisers.
There was additional discussion about the possibility of upgrading the
facility to attract more rental possibilities.
After the discussion Della Morta moved to approve and adopt Ordinance
2011-14, regarding the 2012 budget as presented.
Burke seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger
Nays:
None
Motion carried.
Smith stated that he had spoken
with Roger Corley, director of the YMCA, regarding the building.
Council will look at the cost of running the community center prior to
the 2013 budget process. Susjnara
asked that the Park Board and Town Council work together in trying to find a
solution and that they be in on any conversation with other parties concerning
the center.
Hagedorn had asked for quotes for
seven pagers and had received three of them:
Burke moved to approve the
purchase of the pagers and warranty from Harmonic Electronics at a cost of
$3,416.00. Della Morta seconded the
motion.
Ayes:
Smith, Burke, Della Morta, Dilger
Nays:
None
Motion carried.
With no additional business to
come before the Council, Dilger moved to adjourn the meeting at 6:25 p.m.
Della Morta seconded the motion.
Ayes:
Smith, Burke, Della Morta, Dilger
Nays:
None
Motion carried.
Alternate #6 – provide shingle roof in lieu of metal roof
($9,650.00)
Alternate #7 – provide cooling/dehumidification
November 14, 2011
The Santa Claus Town Council met
in regular session on November 14, 2011 at the Town Hall.
The meeting was called to order by Council President Ron Smith at 5:30
P.M. Christensen announced
that the meeting was being recorded.
Present:
Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes
Absent:
Dennis Della Morta
Also present were Town Attorney,
Kevin Patmore and Clerk-Treasurer, Kim Christensen.
REVIEW OF MINUTES:
Burke moved to approve the October
10, 2011 regular session minutes and October 20, 2011 special session minutes as
presented. Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
COMMENTS FROM THE FLOOR:
Jim Gartley, Optimists:
Gartley, representative of Santa Claus
Optimists, was present to ask permission from the Council about putting the
Optimist signs next to the four welcome signs coming into Santa Claus.
Johannes moved to have this tabled until the Town Attorney could be
consulted regarding the use of the right of ways.
Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
Property Insurance:
Chris
Middleton, representative of Amenity Business & Insurance Solutions, explained
to the Council that she had requested quotes from five companies.
The best option for the Town would be to stay with the current carrier,
The Alliance. The premium would be
$38,741. She explained that she
needed to meet with Luthy to review the Lift Station list and be sure that the
amounts are correct for those, which could increase the cost, but that she
wanted to make sure that the quotes that were received reflected what was
currently covered. Johannes moved to
stay with the current carrier at a cost of $38,741.00.
Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
PARKS & RECREATION/COMMUNITY CENTER:
Updates:
The Christmas Open House, which is a
coordinated effort between Y-Wee Care, Parks & Recreation and the Seniors, will
be December 6, 2011. The backup date
is December 13th.
Ashburn Road Drainage:
O’Brien expressed concern about the drainage
on Pro Super Bowl. It comes across
the road into the park area and washes out the trail.
Luthy stated that he has a list of ditches that need cleaned out and
patching that needs to be done.
Hopes to have quotes for the December meeting.
The resident at 201 New Years Eve
said that the two manholes in the back area of the lot are receiving
infiltration and he wanted to make the Town aware of the situation.
Luthy states that this is the lowest point in the area.
Hopefully if the ditch and culvert are cleaned up this will help
eliminate the problem.
Trail Project:
Patmore stated that the Town is waiting on
approval from the State on Midwestern Engineer’s contract.
PLANNING AND ZONING:
Monthly Report:
P. Brown presented his monthly report to the
Council.
POLICE DEPARTMENT:
Burke said that at the last
Christmas Lake Village meeting they were asking for more police patrol to cut
down on the speeding and people passing other cars.
Burke asked that the police
officers wear their uniforms at all times when they are on duty.
J. Brown said that they have been.
Burke said that J. Brown does not.
J. Brown said that the clothing is at his discretion in the SOPs.
Johannes says that the BDUs are better to wear when the weather is bad.
The Council asked that they be given a copy of the SOPs.
Smith said that he has no problem with J. Brown wearing the shirts and
pants and not full uniform.
J. Brown said that the officers
are in CLV every day. Dilger
suggested that he attend a CLV meeting to discuss the patrol issue.
STREET DEPARTMENT:
No business to come before the
Council.
WASTEWATER:
PMR:
Luthy presented his month report to the
Council.
Lateral inspection program:
Luthy would like to speak with the Town
Attorney concerning issues with the program.
The average bill for having a lateral inspection done is $300.00.
The Town really does not have a suitable camera or enough personnel to do
the inspections. There is also an
issue with the timeline, especially to have the inspection and any repairs done
before closing. Smith said that this
really protects the homeowners.
Utility easement and right of ways:
Luthy
said that there are issues with property owners building up to or on utility
easements. He doesn’t think they
should be able to build on the easements.
Patmore said that everyone probably has a driveway over an easement and
you can’t make them remove them.
Even though the Town was granted the utility easements by Santa Claus Land the
property owner’s still own that piece of land.
As long as they do not unreasonably interfere with the easement use by
the utility they can put something on the easement.
If it has to be removed, then it is their problem to have it repaired or
replaced. If a house is built on two
lots it is probably built on top of an easement.
Luthy said that the Town has always paid for driveway repairs when lines
have been repaired.
FIRE DEPARTMENT:
Hagedorn said that Midwestern
Engineering had informed him that the paperwork had been received from Seufert
Construction for the new fire station.
The fire department would like to
store Truck 5, in a building in Dale that is not owned by the Town of Santa
Claus, for the winter. The Council
had not issue with this as long as there is no problem with the insurance
covering the vehicle at this location.
Christensen is to check with the insurance agent for verification.
WATER PLANT:
No business to come before the
Council
INDUSTRIAL PARK:
No business to come before the
Council.
TOWN ATTORNEY:
Resolution 2011-08:
Patmore presented Resolution 2011-08, a
resolution declaring an official intent to advance general funds for payment of
tax increment revenue bonds. This
would advance $50,000.00 per year for a term of not less than five years
following the issuance of bonds.
Johannes moved to approve Resolution 2011-08.
Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
Umbaugh agreement:
An agreement had been received from Umbaugh
to provide financial services with regards to the assisting with modifying the
amusement and commercial economic development area (approximately $5,000),
financial development and assist with the marketing and sale of bonds
(approximately $20,000) and assist with on-going monitoring and disclosure
requirements (approximately $2,000 per TIF area per year).
Burke moved to approve the agreement and to authorize the Town Council
President to sign the document.
Johannes seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
Barnes & Thornburg:
An agreement had been received from Barnes &
Thornburg to provide bond counsel with regards to the issuance of tax increment
revenue bonds for a cost not to exceed $20,000.
Johannes moved to approve the agreement and authorize the Town Council
President to sign the document.
Dilger seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
Unsafe Building:
Patmore informed the Council that they needed
to decide how they want to proceed with regards to the two unsafe properties.
If the cost to demolish is under $10,000 the Town could do the project
themselves, but since it will be more than that it will have to be bid out.
The Council instructed the Town Attorney and Building Inspector to come
up with bid specifications to perform the work and to have the bids due at the
December 12th meeting.
Once these have been received the Council will decide how they want to proceed.
Proclamation:
Patmore said that Bob Clayton had been
selected as the Grand Marshall for the Christmas parade on December 10th.
The Council decided to declare December 10th as Bob Clayton
Day. Johannes moved to authorize the
Town Council President to sign the proclamation and make the presentation.
Smith seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
CLERK-TREASURER:
Resolution 2011-09:
Christensen presented Resolution 2011-09,
disposal of surplus personal property.
She explained that this was the equipment that was destroyed during the
lightning strike and no longer works.
The property will be taken to the Chrisney recycle center for
destruction. Johannes moved to
approve Resolution 2011-09. Dilger
seconded the motion.
Ayes:
Smith, Burke, Dilger, Johannes
Nays:
None
Motion carried.
A meeting was scheduled for
Tuesday, November 29, 2011 at 5:30 p.m. to discuss the wastewater budget.
ADJOURNMENT:
With no further business to come
before the Council, voucher were approve and signed.
Johannes moved to adjourn the meeting at 6:28 p.m.
Burke seconded the motion.
Ayes:
Smith, Burke, Johannes
Nays:
None
Motion carried.
November 29, 2011
The Santa Claus Town Council met
in special session on November 29, 2011 at the Town Hall.
The meeting was called to order by Council President Ron Smith at 5:30
P.M.
Present:
Ron Smith, Kevin Burke, Elmer Dilger, Michael Johannes
Absent:
Dennis Della Morta
Christensen announced that the
meeting was being recorded.
Also present were Utilities
Superintendent, Russ Luthy, Clerk-Treasurer, Kim Christensen, Scot Elliott,
Waterworks Board Chairman, and Frank Fowler, Waterworks Board Vice-Chairman.
Employee Insurance:
Danita Grosvenor, Amenity Business &
Insurance Solutions representative, presented the Council with a breakdown of
the employee insurance quotes that had been received.
After review of the information received, Smith moved to renew the policy
with United Healthcare, which includes vision and with HRI for the dental.
Dilger seconded the motion.
Ayes:
Smith, Burke, Johannes, Dilger
Nays:
None
Motion carried.
Burke thought that the increase in
policy amount should be passed on to the employees.
Luthy stated that it is hard to attract and keep qualified personnel.
Invoice:
An invoice from Oeding Heating and Air
Conditioning had been received from Phil Weaver for the Town’s portion of
wastewater work (replacement of the “Y”) done at 458 W. Prancer Dr. S.
Luthy requested permission to pay the invoice.
Dilger moved to approve the payment of $365.00.
Johannes seconded the motion.
Ayes:
Smith, Burke, Johannes, Dilger
Nays:
None
Motion carried.
New Employee:
Luhty asked permission from the Council to
hire Kenny Hoosier at $11.00 per hour to work in the wastewater department.
Burke moved to approve the hiring of Kenny Hoosier at $11.00 per hour
with a starting date of Monday, December 5th.
Johannes seconded the motion.
Ayes:
Smith, Burke, Johannes, Dilger
Nays:
None
Motion carried.
Water Budget:
Luthy,
Elliott and Fowler presented the water budget for the council’s approval.
After review Smith moved to approve the 2012 water budget as presented.
Johannes seconded the motion.
Ayes:
Smith, Burke, Johannes, Dilger
Nays:
None
Motion carried.
The Council thanked Elliott and
Fowler for their service on the Waterworks Board.
Wastewater Budget:
Luthy presented the Council with the
wastewater budget for 2012. He
pointed out that the expenses far exceed the revenues because of his wish list:
After discussion the Council felt
that the first two items on Luthy’s list were the most important.
Johannes moved to approve the 2012 wastewater budget with the capital
improvements amount being changed to $300,000.00.
Dilger seconded the motion.
Ayes:
Smith, Burke, Johannes, Dilger
Nays:
None
Motion carried.
Industrial Park:
Luthy asked about the possibility of doing
some clean-up in the industrial park in order to attract potential buyers.
The Council said this would be discussed next year.
With no additional business to
come before the Council, Johannes moved to adjourn the meeting at 6:55 p.m.
Burke seconded the motion.
Ayes:
Smith, Burke, Johannes, Dilger
Nays:
None
Motion carried.